Manage your grant

Accepting your offer

Once awarded your funding, you will receive an award letter including details of our Terms and Conditions.

The lead research organisation and the Principal Investigator should formally accept the grant by signing and returning the award letter.

By signing the award letter, you are agreeing to the Medical Research Foundation's Terms and Conditions.

Invoicing

For UK based grants, payments to organisations will be settled quarterly, in arrears as per our grant Terms. Please submit quarterly claims via email to finance@medicalresearchfoundation.org.uk.

An expenditure claim form and a breakdown of transactions being claimed be submitted alongside the invoice.

For international grants, subject to confirmation from the Foundation, payments will generally be made in quarterly installments in advance.

Costs

As a member of the AMRC, we support its position statement on supporting research in universities, and do not pay the full Economic Costs (fEC) of research.

Changes to your grant

We aim to provide a responsive and supportive service to all our award holders. We understand that circumstances can change, and we’ll work with you to make sure you can get the most from your award.

Examples of things we can help with include:

• Adaptations to timelines of grants to accommodate periods of leave (parental, sick, or other - see following section on 'periods of leave'), or to allow projects to be completed following unforeseen delays.
• Consideration of budget amendments where your circumstances have changed since your original application was submitted.
• Making arrangements for a change in lead research organisation when the Principal Investigator is moving.

If you encounter any circumstances which impact your research project, whether listed above or otherwise, please get in touch with your Research Manager or contact the Research team at research@medicalresearchfoundation.org.uk, who would be happy to help.

Periods of leave

During the grant there may be delays to the research due to periods of leave such as parental, paid sick leave, or other special leave of principal investigator or co- investigator. The lead research organisation as the employer is responsible for meeting any additional costs that are associated with the period of leave.

Please contact the Research team at research@medicalresearchfoundation.org.uk if a period of leave is required and the award can be put into abeyance.

Research misuse and trusted research guidance

We expect all organisations we fund to uphold the highest standards of integrity, security and compliance. Research must be conducted ethically and responsibly, with appropriate measures in place to protect sensitive data and intellectual property, and to support transparent, collaborative and reproducible research. These expectations are set out in our grant Terms and Conditions.

‘Trusted research’ refers to the UK Government framework of practices that keep research staff, data, processes and outputs secure. These practices help protect researchers’ intellectual property and sensitive research, reduce legal and ethical risks, and strengthen researchers’ credibility.

We recommend using the ‘Principles’ in UKRI’s policy on research with potential misuse risk to support responsible and safe practices in your research.

For further guidance on trusted research practices, please refer to the UKRI expectations and the additional resources they link to under ‘external guidance’.

Reporting

We collect information on the outputs and outcomes of our funding.